RULES / REGULATIONS ON THE ROLES AND RESPONSIBILITIES OF NON TEACHING STAFF MEMBERS
The staff shall adhere to the Rules/ Regulations/ Responsibilities at all times. The rules, regulations & responsibilities are only indicative and not exhaustive. Non- adherence or non-compliance to the rules, regulations & responsibilities will be treated as dereliction of duties and suitable disciplinary action will be initiated against such staff members.
1. 1 Punctuality and attendance
- Staff must report in time to duty as per the working hours prescribed and should be available in the campus unless and otherwise they are assigned duties elsewhere.
- Staff should sign the attendance register while reporting for duty.
- Staff must be punctual to the duty. They are expected to be present in the college campus in the morning at least 10 minutes before the College time.
1. 2 BEHAVIORAL
The College expects high standards of ethical behavior from the staff. The staff member shall adhere to ethical codes of conduct listed below:
- The staff shall not indulge in rude or abusive behavior, comment against superiors, make negative comments about other staff members, verbal attacks which are of a personal, threatening and abusive.
- The staff shall desist from un-authorized distribution of printed material etc.
- The staff shall also desist from falsifying/tampering any records or documents.
- The staff shall desist from exhibiting non-ethical behavior that jeopardize the moral standards of the Institution.
- The staff shall comply with rules, regulations, and policies of Management from time to time.
1. 3 Casual Leave
- A staff who has put in one or more years of service] is credited a Casual Leave [CL] of 12 days in each calendar year.
- In case of newly appointed staff members, a day’s CL shall be granted for every completed service of one month for a period up to one year.
- After completion of one year of service, the CL shall be granted in proportion [pro-rata] to the period remaining till December of that year.
- CL not exceeding seven days during one period of absence exclusive of Sundays and holidays shall be granted provided that such period of absence shall not exceed ten days.
- CL cannot be combined with any type of leave.
- CL cannot be claimed as right. The Casual Leave shall be get sanctioned before a staff avails or proceeds on leave.
- Where a staff is unable to attend due to illness or other sufficient cause and obtain orders of the Competent Authority in time, he/she may be granted casual leave subsequently if he/she established to the satisfaction of such authority that he/she was unable to attend his/her duty or duties for reasons beyond his/her control.
1. 4 General Leave Rules
- Prior written permission is required from the Principal at least one day in advance while availing CL or OD.
- Not more than 25% of staff members in the office will be allowed to go on OD / CL / RH on a particular working day.
- All must report for duty on the reopening day and the last working day of each semester.
- Medical Leave will be sanctioned only for medical grounds. Medical Certificate will be verified for its genuineness.
- The newly appointed faculty/staff members are eligible for only Casual Leave for every completed service of one month for a period up to one year.
- The staff is eligible for all other leave benefits only after completion of one years’ satisfactory service in the College.
- Leave cannot be claimed as a right. Discretion is reserved to the PRINCIPAL to grant leave to refuse or revoke leave at any time according to the exigencies
- A staff who remains absent from duty without leave [for a period of four months or more] may be liable to be dismissed or removed from service
- Any kind of leave under these rules may be granted in combination with or in continuation of any other kind of leave (except casual leave)
- Prior written permission should be obtained for reporting late in the morning or leaving early in the evening without detriment to their duties. This is subject to restrictions as regards frequency.
1. 5 Maternity Leave
- A female staff may be granted maternity leave for a period of 180 days from the date of its commencement.
- Maternity leave may also be granted in case of miscarriage or abortion including abortion induced under the Medical Termination of Pregnancy Act, 1971 (but not threatened abortion), subject to the conditions that – (a) the leave does not exceed six weeks; and (b) the application for leave is supported by a medical certificate from a Registered Medical Practitioner.
- Maternity leave under clause 1.9.1 or clause 1.9.2 above shall not be admissible to a female staff who has two or more living children.
- Maternity leave may be combined with vacation or any other kind of leave. Such leave not exceeding sixty days may be granted without production of medication certificate.
- Leave in further continuation of leave granted under clause 1.9.4 may be granted in the case of illness of the female staff subject to the production of a medical certificate from the authorized Medical Officer. Such leave may also be granted in case of illness of a newly born baby, subject to production of a medical certificate from the authorised Medical Officer to the effect that the condition of ailing baby warrants personal attention and that her presence by the baby’s side is absolutely necessary.
1. 6 Paternity Leave
- A male staff may be granted paternity leave during the confinement of his wife for a period of fifteen days from the date of its commencement.
- It shall not be admissible to a male staff who has two or more living children
- It may be combined with any other kind of leave except casual leave.
- It cannot be en-cashed or merged with earned leave.
1. 7 General Rules
- The staff members are expected to conduct themselves in a co-operative manner.
- No staff should involve himself/ herself in any act of moral turpitude on his / her part which may cause impairment or bring discredit to the institution.
- Staff Associations should not be formed without the permission of the College Management.
- No staff should involve himself or herself in any form of political activity inside or outside the campus.
- Staff should not participate in any strikes or demonstrations either inside or outside the campus.
- Any instructions issued by the Competent Authority by way of Circulars from time to time must be complied with.
- Staff must always wear their identity badges while inside the college premises.
- Staffs are expected to attend and extend cooperation to the Department association meetings, seminars etc and also college functions like Sports Day, College Day, Independence Day and Republic Day celebrations without fail.
- For making any representation to the Principal, staffs should desist meeting the Principal as a group.
- Any communication such as leave letters, permission letters etc. to the principal/secretary should be routed through the proper channel.
- Any representation to the Government authority in the name of the College should be made, by the teacher, only after getting written permission from the Principal and the Secretary.
- Duties and Service conditions (standards of conduct) of the staffs as framed under Sec.18 (2) of Tamil Nadu Private Colleges (Regulation) Act, 1976 are to be followed.
- The staff should take precautions to product equipment, materials and facilities of the college. It is the responsibility of the HOD to maintain them in working condition. In case of any loss or damage to the property (like, tables, chairs, lab equipment’s, chemicals and electrical appliances) must be reported to the HOD/Principal in writing without delay.
- Attend and participate in the meetings, activities called/assigned by the HOD & Principal.
- They are required to conform to & follow the rules and regulations in force and brought in force from time to time.
- Whenever a staff is deputed/permitted to take up an assignment outside the college, the concerned should submit proof of attendance to and the office and same should also be recorded in their department.
- The staff shall stay in the workplace during the working hours of the College.
- The staff shall maintain confidentiality. They shall not give or pass any information to any inside/outside persons, unless and until the employee has been authorized to do so.
- The staff shall desist from falsifying/tampering any records or documents.
- The staff shall take precautions to protect equipment, materials and facilities.
- The staff shall take up other responsibilities prescribed by the Superiors from time to time
- The staff shall not act in the manner amounting to insubordination, breach of trust, fraud etc.
- The staff shall not indulge in rude or abusive behavior, comments against superiors and negative comments about other staff members.
- The staff shall not involve in verbal attacks, which are of a personal, threatening, abusive, and irrelevant or go beyond fair.
- The employee shall not consume alcoholic beverages in the premises. He/She shall not arrive at work under the influence of alcohol or any substance having a narcotic producing effect. He shall also not arrive at work with the smell of alcohol on the breath.
- The staff members are expected to conduct themselves in a co-operative and ethical manner.
- The staff shall comply with rules, regulations, and policies of Management from time to time.
- They should report for duty at least 10 minutes in advance before the working hours (9.20 A.M.) and are expected to assume duty assigned to them.
- Any Loss or damage to any article in the Lab or Class Room/office should be reported to the Head of the Department/Principal in writing without delay.
- Laboratory assistants shall maintain the stock register for all the articles, equipment’s, chemicals, etc. It shall be submitted to the concerned Head of the Department.
- For articles damaged by the students a separate register should be maintained and if any money is collected from the students thereof should be handed over to the Head of the Department.
1. 8 Disciplinary Action
- Violation or non-observance of the service rules will invite disciplinary action as per the Tamil Nadu Private Colleges (Regulation) Act, 1976.
- Non- adherence or non-compliance to the rules, regulations & responsibilities approved by the College Committee will be treated as dereliction of duties and suitable disciplinary action will be initiated against such employees/faculty members.